Harm Reduction Victoria

Employment Opportunities



Harm Reduction Victoria (HRVIC) has an interesting employment opportunity to join our small team.

We need a dynamic person to fill the role of Office Administrator and run our office in North Melbourne.

Position Title: Administration Manager

Employment Status: Permanent Part Time

Hours per Week: 30.4 hours (0.8 EFT)

Geographical Location: Nth Melbourne

Award Classification: (SCHADS Award 2012) Social and Community Services Employee Level 2

Salary: TBN (based on experience &/or qualifications)

HRVIC provides good working conditions and flexible hours of work


Harm Reduction Victoria (HRVIC) is a peer-based, not for profit organisation which works to advance the health and human rights of people who use drugs in Victoria. HRVIC specialises in peer education, peer support and peer advocacy. HRVIC was established in 1987 as part of the community response to the threat of HIV/AIDS among people who inject drugs. Today HRVIC operates a much broader range of programs to address the needs and concerns of the drug using community.

HRVIC operates within a harm reduction framework and all our programs are provided in a non-judgmental manner. It is essential that the Office Administrator reflects this approach and conducts him/herself in a non-judgmental and respectful way at all times.


Purpose of Position: To ensure that HRVIC meets its accountability requirements and other obligations by ensuring that systems, policies and practices are in place and by providing administrative support to the Executive Officer and the HRVIC Board and staff. The Office Administrator is responsible for the smooth running of our office in North Melbourne and for the administrative and organisational management of HRVIC. The Office Administrator also contributes to human resources management and provides support to the EO and the Board and other Committees/Working Groups


If you think you are person we are looking for, please email your cover letter,  CV and application addressing the key selection criteria to:

 JennyK@hrvic.org.au and Steph@dancewize.org.au and c.c. it to admin@hrvic.org.au,  using the subject heading ‘Office Administrator position’. You must address the key selection criteria. Applications must be received no later than COB Monday March 06 2017. Thank you.


Closing Date:06/03/2017

Contact Person: Jenny Kelsall (EO) OR Stephanie Tzanetis

Office PH:            9329 1500

MOB:                    0439 655 734

Email: jennyk@hrvic.org.au OR Steph@dancewize.org.au>





Position Description – Administration Manager


  1. Position objective:

To ensure that HRVIC meets its accountability requirements and other obligations by ensuring that systems, policies and practices are in place and providing admin support to EO and other HRVIC staff.


  1. Principal responsibilities

Overall responsibility:

To oversee the human resources, organisational, and administrative operations of HRVIC.


Key accountabilities:



  • Manage office administration and reception
  • Maintain all relevant policy and procedures
  • Manage all contractual arrangements, e.g. leasing, insurances, commercial suppliers, etc.
  • Monitor payment of accounts, including membership fees
  • Supervise all compliance matters e.g. GST, Work Cover, Superannuation, etc
  • Other administrative duties as directed by EO


Human resources

  • Manage the organisation’s Human Resources/people & culture
  • Develop and maintain effective HR policies and procedures
  • Ensure that all staff contracts comply with legal requirements and that the organisation’s personnel obligations are met including Superannuation, Work Cover, OH &S, etc.
  • Assist with development and maintenance of up to date OH&S policies and procedures and monitor compliance with OH&S requirements
  • Provide professional advice and guidance on industrial matters, including award interpretation, dispute resolution, etc. as required


Risk management

  • Monitor and maintain HRVIC’s risk management policies and procedures and conduct an annual risk audit
  • Contribute to internal budgeting processes in conjunction with EO and accountants
  • Maintain an asset register



  • Maintain membership database
  • Process annual membership applications and renewals
  • Oversee implementation of membership strategy


Support to the Board and other Committees/ Working Groups

  • Coordinate preparations prior to Board and other meetings;
  • Prepare agenda and other Board papers with EO and circulate prior to Board meetings.
  • Take and circulate minutes on behalf of the Board at board meetings
  • Maintain Board and central files


  1. Key relationships.


  • EO
  • Respective HRVIC Program Managers/Coordinators
  • Accountant/Auditor
  • HRVIC Treasurer



  • Commercial Suppliers
  • Relevant compliance authorities
  • Banking and other financial institutions
  • New and exiting members (individual and organisational)


  1. Key selection criteria. (You must address key selection criteria in your application).


  1. Well-developed organisational skills, including evidence of efficient filing systems and administration management.
  2. Capacity to develop appropriate systems and processes in the following areas: human resource management, OH&S, and risk management.
  3. Demonstrated experience in financial planning and reporting and operational management.
  4. Demonstrated initiative and ability to action work and follow tasks through to completion.
  5. Recent experience in an autonomous position, as well as ability to work as part of a team.
  6. Previous work experience in not-for-profit, non-government and/or community sectors.
  7. A non-judgemental attitude and alignment with the philosophies, principles, and ethics of Harm Reduction Victoria.



  1. Relevant tertiary qualification, e.g. Diploma of Business Administration
  2. Current Victorian driver’s license